Apply for payment

The decision states: the project's accounting periods and Last date to submit the application for payment for each period.

Remember to contact us if you need to change the project's accounting periods.

The application for payment is made via the Swedish Agency for Economic and Regional Development's e-service. My application

Please note that a complete application allows us to make a decision on payment more quickly.

• The project will follow the Norrbotten Region's Terms and conditions.
  For projects co-financed by ERDF, ESF or Interreg Aurora, the respective general terms and conditions apply.
• Use the same cost type as stated in the decision when entering the costs. What applies to each cost type is stated in the document: Guidance for project support
  
• Costs from the general ledger can be loaded as an Excel file or CSV file into My application
• With each application for payment, the co-financing received must be reported.

Costs reported for the period should be clearly linked to the activities you describe in the interim or final report. For example, if there are costs for a trip, you should describe the trip and its purpose in the report.

In the final report, it is important that you describe goal achievement, experiences, lessons learned and results of the project.

In marketing and external communication, it must be made clear that the project is co-financed by the Norrbotten Region. This is to disseminate information about the funding opportunities we can offer and the benefits that the state development funds provide in the county.

The Develop Norrbotten logotype must be used in all materials produced to inform about and market the project's activities. This can be, for example, on websites, in social channels, materials for conferences, seminars and training courses. This also applies to promotional products, films, advertisements, PowerPoint presentations, posters and the like.

When providing information about the project on social media, it should be clear that the project is co-financed by Region Norrbotten. If the project has its own channels on social media, the Develop Norrbotten logo, or an information text stating that the project is co-financed by Region Norrbotten, should be included on the account's profile.

If the organization's regular channels are used to provide information about the project, posts that cover the project and its activities must include text stating that Region Norrbotten is co-financing the project.

Examples of text formulations:
"This project is co-financed by Region Norrbotten"
"We are running a project that is co-financed by Region Norrbotten"

The Develop Norrbotten logo is available in different formats.
Download the logo here.
Select category: Our logos.

Information about fillable pdf forms

Fillable forms can be opened in a PDF reader. Download the form to your computer before you start filling it in. Then open the form with a PDF reader such as Adobe Acrobat Reader for best results. You can download Adobe Acrobat Reader for free from Adobe website 

Attachments to be attached to your payment application:

• Interim report
• Time reporting for staff who work varied hours on the project
• Salary specification after each salary revision
• Excerpt from the general ledger.
• Co-financing in other than money - if your project is approved for it.
• Attach signed letter/signing documents directly to My application.

When applying for a first payment, these attachments must also be attached:

• Certificate of project work for staff with fixed seniority
• Salary specification

The following appendices must also be attached to the final report:

• Results report for the entire project period
• Final report
• Outcome of indicators

Regional projects have no EU co-financing.

In addition to what is stated under General regarding the application for payment, the following applies:

The project's actual book costs must be reported, but there may be exceptions. Read the document Guidance for project support about what applies to different types of costs. 

Once you have received the payment decision, you can start a new application for payment.

This information applies to projects that are co-financed by the ERDF via the Swedish Agency for Economic and Regional Development.

In addition to what is stated under General regarding the application for payment, the following applies:

• Norrbotten Region interim and final report must be attached to each application for payment.
• The personnel cost summary is reported to the Swedish Agency for Economic and Regional Growth directly in My application. You can take a screenshot of the summary and attach it as a basis for the costs in your application for payment to us. 
• Export the completed cost file from the Swedish Agency for Economic and Regional Development's application. Save the file in CSV format. Load the CSV file into the application to Region Norrbotten. The auto-generated personnel costs are also visible in the exported cost file. 
• When you receive your payment decision from the Swedish Agency for Economic and Regional Development, you must submit it to us via My Application.

You usually receive our payment after the EU support has been paid by the Swedish Agency for Economic and Regional Development.

Once you have received the payment decision, you can start a new application for payment.

This information applies to projects that are co-financed by the ESF via the ESF Council.

In addition to what is stated under General regarding the application for payment, the following applies:

• Norrbotten Region interim and final report must be attached to each application for payment.
• Attach both your application for payment that you made to the ESF and the decision on payment from the ESF.
• Once you have received the payment decision, you can start a new application for payment.

This information applies to projects that are co-financed by Interreg Aurora via the County Administrative Board.

In addition to what is stated under General regarding the application for payment, the following applies:

• Norrbotten Region interim and final report must be attached to each application for payment.
• When applying for payment, only costs and co-financing income for those parties that have co-financing from Region Norrbotten must be reported to us. Reporting must always be in Swedish kronor.
• When the project has received the payment decision for the EU payment from Interreg Aurora, you must submit the decision to us via My Application.
• When adjusting reported costs of Interreg Aurora, we want to know the adjustment in Swedish kronor for the parties that Region Norrbotten co-finances.

You will usually receive our payment after the EU support has been paid by the County Administrative Board.

Once you have received the payment decision, you can start a new application for payment.